August 15, 2018

East Chicago Public Library
Board Meeting
August 15, 2018

CALL TO ORDER:
East Chicago Public Library Board Meeting August 15, 2018
Mr. Anthony Serna The August meeting of the East Chicago Public Library Board of Trustees will now come to order. 5:45 p.m.
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ROLL CALL:
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Board Members: Diana Lopez-Colon (5:50p.m.), Damon Carpenter, Anthony Serna, Byron Florence, and Stephanie Ramos. Absent: Stephanie Ramos, and Ted Zagar.
A notice of the Regular Board meeting was faxed to the Times and the Post-Tribune on August 10, 2018. The notice was also posted with the agenda in the main lobby at the main library located on 2401 E. Columbus Drive.
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APPROVAL OF THE MINUTES: July 2018:
Moved by Mr. Carpenter, seconded by Mr. Byron Florence, to accept the minutes. unanimously.
DIRECTOR’S REPORT:
None
TREASURER'S REPORT:
Motion carried
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Mr. Anthony Serna asked for a motion to approve the treasurer’s report for the month of July 2018 and file for audit.
Moved by Rev. Kelly Williams, seconded by Mr. Carpenter, to accept the treasurer’s report. Motion carried unanimously.
APPROVAL OF THE BILLS:
Mr. Serna asked for a motion to approve the payment of the bills for August 2018. Moved by Mr. Carpenter, seconded by Mr. Serna, to accept the bills. Motion carried unanimously. FINANCE COMMITTEE REPORT:
  1. Call to Order
  2. Financial Report for July 2018
a. Fund Report
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  • Revenue Report (List of Receipts & Income)
  • Appropriation Report (Financial Report)
c.i. Variance Analysis 3. Accounts Payable Register (Check Register)
a. Out of Ordinary Transactions
4. 2019 Budget Review a. Assessed Value Growth Quotient 3.4% b. Timeline
  • b.i.  Public Hearing – 09/19/2018
  • b.ii.  Adopt Budget – 10/17/2018
  1. Internal Control Policy & Procedures Manual
    • Indiana Code 5-11-1-27(g)(2) – Internal Control Training
      a.i. Rev. Kelly Williams a.ii. Ted Zagar
    • Code of Ethics
      • b.i.  Rev. Kelly Williams
      • b.ii.  Ted Zagar
  1. Purchasing Policy – Approved
  2. Library Card Sign Up Month - Approved
Moved by Mr. Florence, seconded by Mr. Carpenter, to accept the finance report. Motion carried
unanimously.
PERSONNEL COMMITTEE REPORT:
Personnel Committee Recommendations:
1. ECPL iPad Acceptable Use Policy - Approved Moved by Mr. Carpenter, seconded by Mr. Serna to accept the personnel report. Motion carried unanimously.
Unfinished Business:
None
Special Personnel Report – August 8, 2018
Personnel Committee Recommendations:
1. Approval for three full time new positions
  • East Chicago Historical Room Librarian, Grade 4 – Tabled
  • Electronic Resources Librarian, Grade 4 - Approved
  • Administrative Department Assistant, Grade 7 – Tabled
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(Discussion) Request that a time study and qualifications be included.
  1. Attorneys RFP – Tabled
  2. New Business – None
Moved by Mr. Carpenter, seconded by Rev Kelly Williams, to approve the Special Personnel report.
Motion carried unanimously.
NEW BUSINESS:
None
PUBLIC COMMENTS:
None
ADJOURNMENT:
Mr. Serna entertained for a motion to adjourn. Moved by Mr. Serna, seconded by Mr. Florence, to adjourn. Motion carried unanimously.
Meeting adjourned at 4:55 p.m.
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