September 19, 2018

East Chicago Public Library
Board Meeting
September 19, 2018




CALL TO ORDER:

Mrs. Colon: The September meeting of the East Chicago Public Library Board of Trustees will now come to order. We will begin with the Pledge of Allegiance and a prayer. 4:52 p.m.

(The Pledge of Allegiance and a prayer was said.)
ROLL CALL:

Board Members:
Diana Lopez-Colon, Anthony Serna, Byron Florence, and Damon Carpenter.
Absent: Ted Zagar, Rev. Kelly, and Stephanie Ramos

A notice of the Regular Board meeting was faxed to the Times and the Post-Tribune on September 14, 2018. The notice was also posted with the agenda in the main lobby at the main library located on 2401 E. Columbus Drive.

Public Hearing:

The meeting was called to order at 4:52pm by Mrs. Colon.

2019 Budget Hearing:

President:

Ask if there are any questions from the audience with respect to the 2019 budget.
Ask if there are any questions from the audience with respect to the 2019 budget.
Ask if there are any questions from the audience with respect to the 2019 budget.

No questions were asked.

Adjournment:

Moved by
Mr. Serna, seconded by Mr. Florence, to adjourn. Motion carried.

Meeting adjourned at 5:06 p.m.

APPROVAL OF THE MINUTES:

August 2018:

Moved by
Mr. Florence, seconded by Mr. Serna, to accept the minutes as circulated. Motion carried.

DIRECTOR’S REPORT:

Moved by
Mr. Carpenter, seconded by Mr. Serna, to accept the director’s report. Motion carried.

TREASURER’S REPORT:

Mrs. Colon asked for a motion to approve the treasurer’s report for the month of August 2018 and file for audit.

Moved by Mr. Carpenter, seconded by Mr. Serna, to accept the treasurer’s report. Motion carried.

APPROVAL OF THE BILLS:

Mrs. Colon asked for a motion to approve the payment of the bills for September 2018.

Moved by Mr. Carpenter, seconded by Mr. Serna, to approve the bills for September 2018.

FINANCE COMMITTEE REPORT:

  1. Call to Order
  2. Financial Report for August 2018
  1. Fund Report
  2. Revenue Report (List of Receipts & Income)
  3. Appropriation Report
  1. Variance Analysis
  1. Accounts Payable Register (Check Register)
  1. Out of Ordinary Transactions
  1. 2019 Budget
  1. Public Hearing – Wednesday, 09/19/2018, 4:45 p.m.
  2. Adopt Budget – Wednesday, 10/17/2018, 4:45 p.m.
  1. Internal Control Policy & Procedures Manual
  1. Indiana Code 5-11-1-27(g)(2) – Internal Control Training
  1. Ted Zagar
  1. Security quotes: - TABLED
  1. ISM
  2. Securitas
  3. Davis
  1. Repairs and renovations
  2. Adjournment
Moved by Mr. Serna, seconded by Mr. Florence, to accept the finance committee report. Motion carried.

PERSONNEL COMMITTEE REPORT:

Personnel Committee recommendations:
  1. Approval full-time new position - TABLED
  1. Administrative Department Assistant. Grade 7
  1. Open Reading Room at Roxana Community Center (closing Pennsylvania and Clemente)
  2. Reclassify Substitutes to Regular Part-time - APPEROVED
  1. Employee # 64. Hourly rate: $10.00 to $11:00 per hour - APPROVED
  2. Employee # 65. Hourly rate: $10:00 to $11.00 per hour – APPROVED

Moved by Mr. Serna, seconded by Mr. Carpenter, to accept the personnel committee report. Motion carried.

UNFINISHED BUSINESS:

None

NEW BUSINESS:

None

PUBLIC COMMENTS:

None

ADJOURNMENT:

Mrs. Colon entertained for a motion to adjourn. Mr. Carpenter made the motion. It was seconded by Mr. Serna. Motion carried.

Meeting adjourned at 5:16 p.m.