January 17, 2018


East Chicago Public Library
Board Meeting
January 17, 2018

CALL TO ORDER:

Mrs. Diana Lopez-Colon: The January meeting of the East Chicago Public Library Board of Trustees will now come to order. 5:04p.m.

ROLL CALL:

Board Members:
Damon Carpenter, Byron Florence, Diana Lopez-Colon, and Anthony Serna.
Absent: Kelly Williams, Stephanie Ramos, and Ted Zagar.


A notice of the Regular Board meeting was faxed to the
Times and the Post-Tribune on January 12, 2018. The notice was also posted with the agenda in the main lobby at the main library located on 2401 E. Columbus Drive.

APPROVAL OF THE MINUTES:

December 2017:

Moved by
Mr. Carpenter, seconded by Mr. Florence, to accept the minutes. Motion carried.

DIRECTOR’S REPORT:

Moved by
Mr. Carpenter, seconded by Mr. Florence, to accept the director’s report. Motion carried.

TREASURER'S REPORT:

Mrs. Diana Lopez-Colon asked for a motion to approve the treasurer’s report for the month of December 2017 and file for audit.

Moved by Mr. Serna, seconded by Mr. Carpenter, to accept the treasurer’s report. Motion carried.

APPROVAL OF THE BILLS:

Mrs. Diana Lopez-Colon asked for a motion to approve the payment of the bills for January 2018.

Moved by Mr. Florence, seconded by Mr. Carpenter, to accept the bills. Motion carried.

FINANCE COMMITTEE REPORT:


  1. Call to Order
  2. Financial Report for December 2017
    1. Fund Report
    1. Revenue Report (List of Receipts & Income)
    1. Appropriation Report (Financial Report)
      1. Variance Analysis

  1. Accounts Payable Register (Check Register)
    1. Out of Ordinary Transactions

  1. Resolution #1-18, Encumber Operating Funds - Approved

  1. Warrants Outstanding IC 5-11-10.5-2 -Approved

  1. Travel Policy - Approved

Moved by Mr. Florence, seconded by Mr. Carpenter, to accept the finance report. Motion carried.

PERSONNEL COMMITTEE REPORT:

Personnel Committee Recommendations:

  1. Approval for new position: Administrative Department Assistant - Tabled
  2. Approval to add part-time reference librarian position
  3. Cost of Living increase of 3%. Last COLA increase of 3% was given July 24, 2016. – Approved *Retroactive January 1, 2018.
  4. Approve Amended 2018 Salaries of Employees. - Approved

Moved by Mr. Florence, seconded by Mr. Carpenter, to accept the personnel report. Motion carried.

Unfinished Business:

None

NEW BUSINESS:

Resolution #1-18, Encumber Operating Funds
Moved by Mr. Carpenter, seconded by Mr. Florence, to approve Resolution #1-18, Encumber Operating Funds. Motion carried.

PUBLIC COMMENTS:

None

ADJOURNMENT:

Mrs. Diana Lopez-Colon entertained for a motion to adjourn.
Moved by Mr. Carpenter, seconded by Mr. Florence, to adjourn. Motion carried unanimously.

Meeting adjourned at 5:45 p.m.