June 28, 2018


East Chicago Public Library
Board Meeting
June 28, 2018


CALL TO ORDER:

Mrs. Stephanie Ramos: The June meeting of the East Chicago Public Library Board of Trustees will now come to order. 5:09p.m.

ROLL CALL:

Board Members:
Damon Carpenter, Anthony Serna, Byron Florence, and Stephanie Ramos.
Absent: Diana Lopez-Colon, Kelly Williams and Ted Zagar.


A notice of the Regular Board meeting was faxed to the
Times and the Post-Tribune on June 22, 2018. The notice was also posted with the agenda in the main lobby at the main library located on 2401 E. Columbus Drive.

APPROVAL OF THE MINUTES:

May 2018:

Moved by Mr. Serna, seconded by Mr. Carpenter, to accept the minutes. Motion carried unanimously.

DIRECTOR’S REPORT:

Moved by
Mr. Serna, seconded by Mr. Carpenter, to accept the director’s report. Motion carried unanimously.

TREASURER'S REPORT:

Mrs. Stephanie Ramos asked for a motion to approve the treasurer’s report for the month of May 2018 and file for audit.

Moved by Mr. Serna, seconded by Mr. Carpenter, to accept the treasurer’s report. Motion carried unanimously.

APPROVAL OF THE BILLS:

Mrs. Stephanie Ramos asked for a motion to approve the payment of the bills for June 2018.

Moved by Mr. Carpenter, seconded by Mr. Serna, to accept the bills. Motion carried unanimously.

FINANCE COMMITTEE REPORT:


  1. Call to Order
  2. Financial Report for May 2018
    1. Fund Report
    1. Revenue Report (List of Receipts & Income)
    1. Appropriation Report (Financial Report)
      1. Variance Analysis

  1. Accounts Payable Register (Check Register)
    1. Out of Ordinary Transactions

  1. Purchasing Policy – postpone review to July

Moved by Mr. Serna, seconded by Mr. Carpenter, to accept the finance report. Motion carried unanimously.

PERSONNEL COMMITTEE REPORT:

Personnel Committee Recommendations:

  1. Employee #61 Increase in hourly rate. Employee hired below starting rate with stipulation that when MLS completed hourly rate will increase.
    1. Employment date5/22/17 $16.56
    1. COLA increase 1/1/18 $17.06
    1. Has 14 years working as librarian (10% above starting rate $17.07) $18.78
  1. The acceptance of employee #29 resignation.
Moved by Mr. Serna, seconded by Mr. Carpenter to accept the personnel report. Motion carried unanimously.

Unfinished Business:

None

NEW BUSINESS:


None

PUBLIC COMMENTS:

None

ADJOURNMENT:

Mrs. Stephanie Ramos entertained for a motion to adjourn.
Moved by Mr. Serna, seconded by Mr. Florence, to adjourn. Motion carried unanimously.

Meeting adjourned at 5:25 p.m.