March 21, 2018

East Chicago Public Library
Board Meeting
March 21, 2018

CALL TO ORDER:

Mrs. Diana Lopez-Colon: The February meeting of the East Chicago Public Library Board of Trustees will now come to order. 4:50 p.m.

ROLL CALL:

Board Members:
Damon Carpenter, Kelly Williams, Stephanie Ramos, Byron Florence, Diana Lopez-Colon, and Anthony Serna.
Absent: Ted Zagar


A notice of the Regular Board meeting was faxed to the
Times and the Post-Tribune on March 16, 2018. The notice was also posted with the agenda in the main lobby at the main library located on 2401 E. Columbus Drive.

APPROVAL OF THE MINUTES:

March 2018:

Moved by
Mr. Carpenter, seconded by Mr. Florence, to accept the minutes. Motion carried.

Special Meeting:

Moved by Mrs. Ramos, seconded by Mr. Serna, to accept the Special meeting minutes. Motion carried.

DIRECTOR’S REPORT:

Moved by
Mr. Florence, seconded by Mrs. Ramos, to accept the director’s report. Motion carried.

TREASURER'S REPORT:

Mrs. Diana Lopez-Colon asked for a motion to approve the treasurer’s report for the month of February 2018 and file for audit.

Moved by Mr. Carpenter, seconded by Mr. Serna, to accept the treasurer’s report. Motion carried.

APPROVAL OF THE BILLS:

Mrs. Diana Lopez-Colon asked for a motion to approve the payment of the bills for March 2018.

Moved by Mr. Carpenter, seconded by Mr. Serna, to accept the bills. Motion carried.

FINANCE COMMITTEE REPORT:


  1. Call to Order
  2. Financial Report for February 2018
    1. Fund Report
    1. Revenue Report (List of Receipts & Income)
    1. Appropriation Report (Financial Report)
      1. Variance Analysis

  1. Accounts Payable Register (Check Register)
    1. Out of Ordinary Transactions

  1. Resolution #2-18, Transfer Funds Within Major Category
    1. Capital Outlays

Moved by Mr. Carpenter, seconded by Mr. Florence, to adopt Resolution #2-18, Transfer Funds within Major Category. Motion carried.

  1. Resolution #3-18, Temporary Transfer of Funds
    1. FEC Program Grant “The World At Your Fingertips”

Moved by Mr. Florence, seconded by Mr. Carpenter, to adopt Resolution #3-18, FEC Program Grant. Motion carried.

Moved by Mr. Serna, seconded by Mrs. Ramos, to accept the finance report. Motion carried.

PERSONNEL COMMITTEE REPORT:

None

Unfinished Business:

None

NEW BUSINESS:

None

PUBLIC COMMENTS:

None

ADJOURNMENT:

Mrs. Diana Lopez-Colon entertained for a motion to adjourn.
Moved by Mrs. Ramos, seconded by Mr. Carpenter, to adjourn. Motion carried.

Meeting adjourned at 5:35 p.m.