May 23, 2018


East Chicago Public Library
Board Meeting
May 23, 2018

CALL TO ORDER:

Mrs. Diana Lopez-Colon: The April meeting of the East Chicago Public Library Board of Trustees will now come to order. 4:56p.m.

ROLL CALL:

Board Members:
Damon Carpenter, Diana Lopez-Colon, Anthony Serna, and Stephanie Ramos
Absent: Byron Florence, Kelly Williams and Ted Zagar.


A notice of the Regular Board meeting was faxed to the
Times and the Post-Tribune on May 18, 2018. The notice was also posted with the agenda in the main lobby at the main library located on 2401 E. Columbus Drive.

APPROVAL OF THE MINUTES:

April 2018:

Moved by
Stephanie Ramos, seconded by Anthony Serna, to accept the minutes. Motion carried.

DIRECTOR’S REPORT:

Moved by
Damon Carpenter, seconded by Stephanie Ramos, to accept the director’s report. Motion carried.

TREASURER'S REPORT:

Mrs. Diana Lopez-Colon asked for a motion to approve the treasurer’s report for the month of April 2018 and file for audit.

Moved by Damon Carpenter, seconded by Stephanie Ramos, to accept the treasurer’s report. Motion carried.

APPROVAL OF THE BILLS:

Mrs. Diana Lopez-Colon asked for a motion to approve the payment of the bills for May 2018.

Moved by Damon Carpenter, seconded by Stephanie Ramos, to accept the bills. Motion carried.

FINANCE COMMITTEE REPORT:


  1. Call to Order
  2. Financial Report for April 2018
    1. Fund Report
    1. Revenue Report (List of Receipts & Income)
    1. Appropriation Report (Financial Report)
      1. Variance Analysis

  1. Accounts Payable Register (Check Register)
    1. Out of Ordinary Transactions
  1. Purchasing Policy – Review
  2. Mechanical Concepts
    1. Repair of cooling units at Main Library (east and west units)
  1. iPads
    1. Lost/Damaged/Locked

  1. Adjournment

Moved by Stephanie Ramos, seconded by Anthony Serna, to accept the finance report. Motion carried.

PERSONNEL COMMITTEE REPORT:

Staff Development Plan

Moved by Damon Carpenter, seconded by Stephanie Ramos, to accept the personnel report. Motion carried.

Unfinished Business:

None

NEW BUSINESS:

None

PUBLIC COMMENTS:

None

ADJOURNMENT:

Mrs. Diana Lopez-Colon entertained for a motion to adjourn.
Moved by Stephanie Ramos, seconded by Damon Carpenter, to adjourn. Motion carried.

Meeting adjourned at 5:12 p.m.