Associates Director of Youth Services
ASSOCIATE DIRECTOR OF YOUTH SERVICES
Category/Classification: Full- time – Exempt Reports to: Director
The Associate Director of Youth Services acts in accord with policies as established by the Board of Trustees as well as directives of the Director but considerable leeway is granted for the exercise of independent judgment and initiative. The Associate Director of Youth Services is accountable for the overall administration of the Youth Services Department, including its services and programs. Provides direct supervision of youth service staff. Coordinates and directs programs of service to children and provides support to those working with children; develops and proposes service programming, policies and procedures; monitors the quality and effectiveness of existing programs and practices; and maintains close contact with all ECPL leadership involved with children's collections and services to ensure administration of quality service.
Essential Functions and Responsibilities
• Accountable for the overall operations and administration of the Youth Services department.
• Participates in the youth services collection development and assigns staff to assist with the selection of materials and with weeding specific areas of the collection.
• Supervises and collaborates with the Youth Service staff to determine areas of need in prospective department.
• Develops, implements and updates procedures pertaining to Youth Services.
• Establishes and maintains effective working relationships with governmental agencies, civic and community groups, and the public in general, representing the Director at these events and with these groups and public, as assigned.
• Assists in developing Youth Service department long and short-range goals, objectives and priorities.
• Maintains awareness of developments and trends in librarianship by attending workshops, conferences pre-approved by the Director and reading professional literature.
• Prepares written report as required.
• Presents positive view of library, staff and administration, and services to community.
• Answers library users' reference questions in person and over telephone, using materials in variety of formats (i.e. books, periodicals, newspapers, microfilm, indexes).
• Oversees the planning, preparation and presentation of story times, summer reading activities and special programs for youth.
• Maintains working knowledge of materials collections, services available and trends in library services to people of all ages, primarily youth.
• Interprets ECPL policy and procedures to public in a customer-responsive manner.
• Assists in maintaining youth service records and files.
• Maintains knowledge of circulation system in order to assist at circulation desk.
Direct Supervision of the Youth Service Librarians, Department Assistants Youth Service and Pages assigning duties, outlining methods, directing work in progress, checking completed work, evaluating job performance, taking disciplinary action as needed, issuing commendations as warranted, and being available for consultation on problems that arise.
Knowledge, Skills, and Abilities
• Skill in leadership, motivation, and coordination of the work of others;
• Effective verbal and written communication skills.
• Ability to delegate work effectively;
• Ability to set own priorities for work to be done, and meet deadlines;
• Ability to establish and maintain effective working relationships with staff members, government officials and staff, and the general public;
• Ability and willingness to quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology;
• Knowledge of children's materials both current and classic.
• Analytical ability to understand and solve reference questions.
• Knowledge of and ability to explain available library services.
• Ability to work independently.
• Desire and ability to serve the public with friendliness, tact, and diplomacy
• Must have some agility to stoop, stretch and climb to retrieve materials and conduct programs.
• Stands for extended periods of times, lifts and carries books and other library materials.
• Must have reliable transportation for travel to agencies within system and out.
• Comprehensive knowledge of public library service functions, procedures, policies and organization
• Demonstrated management and supervisory skills;
Physical and Mental Requirements
• Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to communicate effectively;
• Sufficient vision or other powers of observation, with or without reasonable accommodation, which permits the employee to produce and review a wide variety of technical and training materials, written correspondence, reports and related materials in both electronic and hard copy form;
• Sufficient manual dexterity with or without reasonable accommodation, which permits the employee to operate a keyboard;
• Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, which permits the employee to monitor and supervise library operations at Main and RAP locations on a regular basis.
Education, Experience, and Training
• Master of Library Science Degree from an ALA accredited university program
• Three years of management in a library setting
• Extensive management experience in a public library environment; or any equivalent combination of experience and training which provides the knowledge, skills and abilities necessary to perform the work.
License and Certification Requirements
• Library Certification 3 or higher; to qualify for re-certification, must complete a minimum of 75 Library Educational Units every 5 years, as specified by the Indiana State Library
• Possession of a valid Indiana driver’s license or evidence of equivalent mobility.
The requirements given above are not intended as exclusive standards for this position. Additionally, the duties and responsibilities listed are meant to be illustrative of the nature of the position and do not include all tasks that may be necessary to this job function. Further, individuals may be required to work in other areas and at different functions that those described in accord with changing needs of the library.
Employee Acknowledgement: My supervisor and I have discussed the contents of this job description. I fully understand the expectations of my position at the East Chicago Public Library.
Employee’s Signature Date